Year 1 Governance Calendar (Mar 2026 – Mar 2027)
Panel Meeting
Policy Review
Training / PD
Board / Parent Report
Audit / Assessment
March 2026
Final board briefing — program handover
Governance Panel Q4 inaugural meeting
Edmodo DPA decision deadline (Mar 31)
April 2026
Panel Q1 meeting — Edmodo ruling, v1.2 policy update
New hire AI governance onboarding (Feb–Mar cohort)
May 2026
Google Workspace AI settings review (before end of year)
Parent newsletter — AI governance update
June 2026
End-of-year equity audit (AI tools)
Annual board report — AI governance Year 1 outcomes
Staff AI PD refresh (optional, role-based)
July 2026
Vendor DPA annual review — all approved tools
Panel Q2 meeting — year-end review, next year planning
August 2026
New academic year staff AI orientation (all new staff)
Admin console review before new year starts
September 2026
Scheduled policy review — v2.0 draft
Parent AI session — new academic year disclosure
Student AI literacy activities (new Gr 6 + Gr 9 cohorts)
October 2026
Panel Q3 meeting — v2.0 policy approval
Regulatory scan — SIC / CONPES updates
November 2026
Board mid-year AI briefing
90-day check on new tools approved in Sept–Oct
December 2026
Year 2 PD planning session
Parent newsletter — Year 1 AI governance summary
January 2027
Panel Q4 meeting — year review, Year 2 roadmap
Mandatory annual AI training refresh — all staff
March 2027
Year 1 full program review vs. KPI baseline
Board Year 1 outcome report
Year 2 scope and budget approval
Standing Meeting Cadence
Governance Panel — Quarterly
- Frequency: 4× per year (Jan, Apr, Jul, Oct)
- Duration: 90 minutes
- Quorum: 4 of 6 members
- Chair: Superintendent
- Secretary / minutes: IT Director
- Agenda items: incident review, tool approvals, policy updates, KPI review
IT / Compliance Check — Monthly
- Frequency: Monthly (IT Director + 1 panel member)
- Duration: 30 minutes
- Purpose: vendor updates, new tool requests, Google/M365 release notes, open incident status
Leadership Update — Weekly
- Frequency: Weekly (Superintendent + IT Director)
- Duration: 15 minutes
- Purpose: incidents, urgent tool requests, emerging issues
- Format: standing item in existing leadership check-in
Board Briefing — Annual (+ ad hoc)
- Annual comprehensive AI governance report
- Mid-year update at board meeting
- Ad hoc briefing for P1 incidents or major regulatory changes
Year 2 & Year 3 Progression Plan
Period
Focus Areas
Year 2 (2026–27)Living Policy v2.0 with EU AI Act alignment (Aug 2026 deadline); expanded AI literacy curriculum Grades 1–12; AI tool budget process integrated into annual school budget; first full external governance audit; teacher AI competency pathway launched
Year 3 (2027–28)AI governance accreditation review with CIS/Cognia; multi-school governance consortium with peer international schools; student AI governance voice (student panel representative); AI impact report published for community; Year 1–3 outcomes shared at regional conference