✓ Project Complete — All Items Accepted
[School name] has accepted all 12 deliverables. The AI governance framework is live, operational, and school-owned as of [Date].
Policy & Documents
Living AI Policy v[X.X] — published and school-owned
Accessible at school intranet + public website. Source file transferred to IT Director. Next review: September 2026.
AI Tool Registry — maintained in Governance Panel shared drive
9 tools listed. All DPAs filed. Edmodo decision pending (deadline Mar 31, 2026).
Policy Incident Register — active and accessible
4 incidents logged. Template shared with IT Director. Monthly review by IT Director; quarterly review by Panel.
Risk Register v1.2 — transferred
16 risks. 11 closed / mitigated. 4 monitoring. 1 open (Edmodo). Owned by IT Director.
All vendor DPAs — filed and accessible
Google, Schoology, Canvas, Grammarly, Canva confirmed. Copies held by IT Director and Superintendent.
Governance Structure
AI Policy Owners named and confirmed
Superintendent (strategic co-owner) and IT Director (operational co-owner). Roles documented in §9 of Living Policy.
Governance Panel constituted and active
6 members confirmed. Inaugural meeting held January 14, 2026. Q1 meeting scheduled April 2026.
Decision-rights matrix shared with all panel members
RACI matrix distributed. Each member confirmed understanding of role and responsibilities.
Succession plan for AI Policy Owner role documented
Two deputy-designated staff members identified. Documented in governance model.
Training & Enablement
[X]% staff training completion logged and filed
[n] / [total staff] completed. 15 pending (on leave / new hires). Deadline: April 2026.
All training materials transferred to Academic Director
4 modules. Facilitator guides. Student activity packs by grade band. Parent session slides.
New hire onboarding module prepared
Self-paced version of Modules 1 + 2 created for all new staff. Available in Schoology LMS.
Student AI literacy activities delivered and materials archived
All 5 grade band activities delivered. Materials held by Library and Digital Learning coordinators.
Parent session recording + slides archived
Recording available on school intranet (staff only). Slides posted on parent portal.
Technical & Operational
Google Workspace Admin Console — AI settings configured per policy
Gemini restrictions for under-14 students applied. IT Director has documented settings and change log.
Turnitin AI detection enabled for Grades 9–12
Settings confirmed. Threshold documented. Academic Integrity team briefed.
Tool approval request form live in internal helpdesk
Staff can submit tool approval requests via IT helpdesk. IT Director receives and routes to Panel.
Incident reporting pathway communicated to all staff
How-to card distributed. IT helpdesk email designated as incident intake. Response SLAs in policy §10.
Outstanding Items (School Action)
Edmodo DPA response — deadline March 31, 2026
IT Director to chase Edmodo vendor. Panel to rule at Q1 meeting in April. If no response: permanently remove.
15 staff members still pending training completion
9 on approved leave, 6 new hires. IT Director to confirm completion by April 2026.
Digital Citizenship Policy alignment — pending review
Academic Director to review existing Digital Citizenship Policy against Living AI Policy for consistency. Target: May 2026.
Ownership Transfer Summary
Asset / Responsibility
Transferred To
Status
Living AI Policy — source files + published versionIT Director (operational) + Superintendent (strategic)✓ Transferred
Risk Register — live documentIT Director✓ Transferred
Tool Registry + DPA filesIT Director✓ Transferred
Incident Register template + logIT Director✓ Transferred
Training materials + facilitator guidesAcademic Director✓ Transferred
Governance Panel charter + RACISuperintendent✓ Transferred
Year 1 Governance CalendarSuperintendent + IT Director✓ Transferred
Google Workspace AI admin settingsIT Director✓ Transferred
90-day post-implementation checkpointIT Director (June 2026)Scheduled
Final Acceptance Signatures
Superintendent — [School]
Signature
Name & Title
[Date]
IT Director — [School]
Signature
Name & Title
[Date]
Program Lead — Togno Labs S. A.
Signature
Name & Title
[Date]