Phase 1
Discovery & Baseline
Weeks 1–2 · Understand where the school stands before building anything
📊
Baseline Report
Readiness assessment across 15 governance dimensions — policy, privacy, safeguarding, procurement, and more
Included
⚠️
Risk Register
Identified risks mapped to likelihood and impact, with initial mitigation strategies for each
Included
🗺️
Values & Fear Map
Aggregated stakeholder sentiment analysis — what the community values and what concerns it about AI
Included
Phase 2
Policy Sprint
Weeks 3–5 · Draft, validate, and publish the school's living AI policy
📄
Living AI Policy v1.0
Online, versioned, school-owned policy document — hosted on the school's own URL and built to evolve
Included
✅
AI Tool Approval Checklist
Step-by-step checklist for evaluating any new AI tool before adoption — privacy, safeguarding, and pedagogy criteria
Included
🔒
DPIA Trigger Checklist
Decision tool to identify when a Data Protection Impact Assessment is required before deploying an AI system
Included
📋
Policy Incident Register Template
Structured template for logging, tracking, and resolving AI-related incidents in line with policy commitments
Included
🏛️
Governance Decision-Rights Matrix
Clarity on who approves what: which AI decisions require which roles and sign-offs across the organisation
Included
🔄
Governance Model + Version-Control Protocol
Documented governance structure — panel composition, meeting cadence, and how the policy is updated and versioned
Included
Phase 3
Training & Enablement
Weeks 6–7 · Build awareness and capability across all stakeholder groups
📝
Training Completions Log
Record of all training sessions delivered — participants, dates, completion rates, and method of delivery
Included
🎒
Student Activity Pack
Age-differentiated materials across four grade bands: K–1, 2–5, 6–8, and 9–12 — play-based to critical thinking
Included
📖
Facilitator Guides
Session-by-session facilitation guides for each stakeholder group: teachers, admin, IT, and leadership
Included
👨👩👧
Parent Information Session Materials
Presentation deck and take-home resources for family engagement — building safety transparency and trust
Included
✉️
Communications Templates
Ready-to-use templates for announcing policy, informing parents, and communicating AI incidents or updates
Included
Phase 4
Pilot Deployment
Weeks 8–10 · Run the governance process against real tools and real usage
🧪
Pilot Report
Documented outcomes for 2+ AI tools taken through the full approval workflow — findings, decisions, and rationale
Included
🔧
Policy Refinements v1.x
Updated policy incorporating lessons from the pilot — versioned changes with tracked rationale
Included
⚖️
Equity Audit Report
Assessment of student-facing AI tools for bias, accessibility gaps, and equitable access across learner groups
Included
📈
KPI Dashboard Baseline
Initial metrics baseline — training completion, tool adoption, incident volume, and governance panel activity
Included
Phase 5
Institutionalization
Weeks 11–12 · Embed governance into the school's operating rhythm for the long term
📅
Year 1 Governance Calendar
Full annual schedule of governance panel meetings, policy review windows, training refresh cycles, and audit checkpoints
Included
📣
Board / Governor Outcome Briefing
Concise briefing document for the board — programme outcomes, current governance status, and recommended next steps
Included
🔁
90-Day Checkpoint Framework
Structured review process for the first 90 days post-handover — metrics to check, decisions to revisit, and escalation triggers
Included
🚀
Year 2/3 Progression Plan
Roadmap for deepening governance maturity — expanded tool coverage, advanced training, and policy evolution milestones
Included
🗓️
Operating Cadence Pack
Ready-to-use templates for recurring governance activities — agenda formats, review checklists, and meeting records
Included
🤝
Handover & Ownership Transfer Checklist
Verified checklist confirming all artefacts, access credentials, processes, and responsibilities have been transferred to the school
Included
Client Ownership of All Artefacts
Every deliverable produced through this engagement is owned entirely by the school from the moment it is handed over. All documents, templates, dashboards, and policy artefacts are provided in editable formats with no vendor lock-in. The school retains full editorial control, hosting rights, and the right to modify any output independently — with or without ongoing Togno involvement.
Governance templates and compliance frameworks provided through this engagement are operational supports, not legal advice. Schools should seek qualified legal counsel for jurisdiction-specific compliance obligations.